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Handbook of Operating Procedures
Chapter 2 - Faculty and Academics
Previous Publication Date: August 10, 2021
Publication Date: May 10, 2024
Policy Reviewed Date: July 22, 2021
Policy Owner: VP for Academic Affairs


2.30 Professional and Continuing Education (PaCE)and Awarding of Continuing Education Units (CEUs) at UTSA


I. POLICY STATEMENT


The role of the Office of Professional and Continuing Education (PaCE) at The University of Texas at San Antonio (UTSA) is to work in partnership with the academic and non-academic departments to serve the region's adult, professional, and executive continuing education needs through a strategic array of programs that match the University's unique academic resources and capabilities with the most relevant educational needs among the targeted segments of the community.


II. RATIONALE


This policy provides for institutional oversight over continuing education activities conducted by UTSA Faculty members and departments at UTSA and issuance of UTSA CEUs.


III. SCOPE


This policy will apply to all programs with UTSA-led continuing education offerings.


IV. WEBSITE ADDRESS FOR THIS POLICY


http://www.utsa.edu/hop/chapter2/2.30.html


V. RELATED STATUTES, POLICIES, REQUIREMENTS OR STANDARDS


  1. UTSA or UT System Policies or the Board of Regents' Rules and Regulations
    1. University of Texas System (UT System) Board of Regents' Rule 40401, Assessment, Collection, Delegation, and Waiver of Tuition and Fees
    2. UT System Board of Regents' Rule 40403, Fees for Continuing Education Courses
  2. Other Policies & Standards
    1. Texas Education Code Section 54.545, Fees for Continuing Education Courses

VI. CONTACTS


If you have any questions about HOP policy 2.30, Professional and Continuing Education (PaCE) and the Awarding of Continuing Education Units (CEUs) at UTSA, please contact the following office:

Office of Professional and Continuing Education
pace@utsa.edu
210-458-7223(PaCE)


VII. DEFINITIONS


  1. Continuing Education Unit (CEU):  Defined as "ten contact hours of participation in an organized non-credit continuing education adult or extension experience under responsible sponsorship, capable direction, and qualified instruction."

VIII. RESPONSIBILITIES


  1. Professional and Continuing Education (PaCE) Manager of Enrollment
    1. Oversees and administers the Continuing Education Credit Unit Program.
    2. Reports to the Associate Vice Provost for Academic Innovation (AVPAI).
  2. PaCE performs a university-wide coordinating role include the following:
    1. Approves all noncredit continuing education offerings as defined herein.
    2. Establishes and administers guidelines for the initiation and implementation of the  Professional and Continuing Education Program, all non-credit education offerings, calculation of costs, reservation of facilities and communication of proposals to prospective participants.
    3. Awards, if appropriate, all continuing education units (CEUs). AVPAI will have sole signature authority to award CEUs.
    4. Develops, in conjunction with the Vice President for Academic Affairs, and consistent with institutional policy and the Rules and Regulations of the UT System Board of Regents, compensation rates for instructors and fee schedules for program participants.
    5. Coordinates faculty participation in professional and continuing education offerings with the appropriate dean.
    6. Maintains records for each professional and continuing education program offered that shows revenues, expenses, attendance, description of program and name(s) of instructor(s).
    7. Evaluates all programs and offers recommendations.
    8. Develops guidelines for distribution of available income from professional and continuing education offerings among academic and non-academic departments and PaCE. The income distribution is based upon the level of administrative support provided by PaCE.
    9. Prepares an annual operating budget, and annual financial report on the status of professional and continuing education at UTSA.
    10. Maintains and distributes a list of professional and continuing education offerings.
  3. Relationship of PaCE to the Academic Departments
    1. Assesses strengths upon which programming can be based.
    2. Assists in the identification of marketplace needs appropriate for program development.
    3. Markets programs.
    4. Arranges for facilities and logistical support.

IX. PROCEDURES


  1. Awarding of Continuing Education Units (CEUs) at UTSA
    1. In response to the increasing interest nationwide for the identification and recognition of continuing education efforts of students in noncredit university activities, the CEU has been developed as a means of recording and accounting for noncredit courses, programs, and activities. The CEU is defined as "ten contact hours of participation in an organized non-credit continuing education adult or extension experience under responsible sponsorship, capable direction, and qualified instruction."
    2. At UTSA, CEUs will be awarded to individuals for instructional activities that meet the above definition and the following criteria:
      1. The non-credit activity is planned in response to an assessment of educational need for a specific target population.
      2. There is a statement of objectives and rationale.
      3. Content is selected and is organized in a sequential manner.
      4. There is evidence of preplanning that should include opportunity for input by a representative of the target group to be served and the faculty area having content expertise.
      5. There is a provision for registration for individual participants for provision of data for institutional reporting.
      6. Appropriate evaluation procedures are utilized and criteria are established for awarding CEUs to individual students prior to the beginning of the activity.
  2. Approval Process of Continuing Education Units (CEUs) at UTSA
    1. PaCE will receive and review all CEU requests. PaCE may be required to forward CEU requests to an appropriate academic department for an academic integrity review. Therefore, ample time must be given to ensure these processes are accomplished. No fees will be assessed for internal UTSA CEU offerings. However, a fee will be assessed to outside organizations requesting UTSA CEU’s. When requesting CEU’s from UTSA, the following items are required (incomplete CEU requests will delay the approval process):
      1. A detailed program/agenda of the conference/seminar/workshop
      2. Program objectives for each presentation
      3. Start and end times of each presentation
      4. Resumes/Curricula Vitae/Mini-Bio for each presenter
      5. Lesson plan or outline for each presentation, if possible
      6. How participants will be evaluated after each presentation
  3. The issuance of CEU's by UTSA will fulfill several important needs, including (1) providing a record to individual on non-credit continuing education courses, programs, and activities in which they have participated; (2) providing a record of faculty and staff participation in non-credit educational activities; and (3) serving as a measurement of resource utilization, such as space and equipment, for non-credit activities. The awarding of CEU’s and the record keeping associated with such units will be carried out by PaCE.

X. SPECIAL INSTRUCTIONS FOR INITIAL IMPLEMENTATION


None


XI. FORMS AND TOOLS/ONLINE PROCESSES


UTSA PaCE CEU Application and Approval Procedures.


XII. APPENDIX


None


XIII. Dates Approved/Amended


05-10-2024
08-10-2021
10-06-2014

05-29-2008